Privacy policy

1. Why this policy is careful

This work involves some of the most sensitive information a person has — menstrual cycles, fertility, pregnancy loss, diagnoses, mental health, and what you say in a session. Health information deserves more protection than a mailing list, and this policy treats it that way.

2. What we collect

• Intake information — the health history you provide when coaching begins: cycle details, symptoms, diagnoses, medication and supplements, lifestyle.
• Session notes — what we work on and what is recommended.
• Contact details — your name and how to reach you.
• Womb-letters subscription — your email address, and nothing else.
• Messages — Instagram DMs and enquiries you send.
• Basic site analytics — aggregate page-visit information.

3. What we do with it

Intake and session information is used for one purpose only: to coach you safely and well. It is not used for marketing, not used to build audience profiles, and not sold to anyone, ever.

4. Your reproductive health information

Information about cycles, fertility, pregnancy or pregnancy loss is treated as strictly confidential. It is not shared with anyone without your explicit written permission, it is not used in any public example, testimonial or social media post, and it is not disclosed to employers, insurers, or family members. If you ask for it to be deleted, it is deleted.

5. Testimonials

Client stories are only published where the client has given permission. If you have given permission and later change your mind, tell us and it comes down.

6. Who else sees anything

Practically, no one. There is no team reading your intake form. Third parties are limited to the tools used to run the business — email delivery, payment processing, scheduling — each of which sees only what it needs. We may disclose information where the law genuinely requires it.

7. Instagram

If you contact us via Instagram, that message sits on Meta's platform under Meta's own privacy policy as well as this one, and we do not control what Meta collects. Please do not send detailed health history over Instagram DM — wait for the intake form.

8. How long it is kept

A specific retention period has not been set and must be confirmed. The intention is to keep coaching records only for as long as they are useful to your care or legally required, and then delete them.

9. Security

We take reasonable steps to protect what we hold and keep access limited. No system is perfectly secure, and we cannot guarantee absolute security.

10. Your choices

• Ask what is held about you.
• Ask for a copy of it.
• Ask for corrections.
• Ask for it to be deleted — including your intake form and session notes.
• Unsubscribe from Womb-letters at any time using the link in any email.

11. Cookies

This site uses cookies necessary for it to work, and may use analytics cookies. You can block or delete cookies in your browser.

12. Contact

Message @embracingcycles. A dedicated privacy contact address should be published here so requests have a formal route.